Event Chair Guidelines
| EVENT CHAIR GUIDELINE.PDF |
Upon receipt of all application fees, within the next 3 days, the Treasurer will give the chair a budget for the event. This budget should cover all the costs associated with the event, including but not limited to the following examples: trophies, printing of programs, certificates, etc.
If for some reason the given budget is not sufficient, the chair will need to seek approval from the Treasurer on increasing the budget. When submitting a request to increase the given budget, the chair needs to state the reason for spending more than the initial budget as well as the additional amount needed. Once the request has been made, it will be forwarded to the President and the Vice-President. Together with the Treasurer, they will decide if the request will be granted or not. Without prior approval, any additional amount of money spent outside of the approved budget will not be reimbursed.
Please submit all receipts along with the "Request for Reimbursement" form to the Treasurer after the event. Please note that receipts older than 90 days will be void and not reimbursed.
If for some reason the given budget is not sufficient, the chair will need to seek approval from the Treasurer on increasing the budget. When submitting a request to increase the given budget, the chair needs to state the reason for spending more than the initial budget as well as the additional amount needed. Once the request has been made, it will be forwarded to the President and the Vice-President. Together with the Treasurer, they will decide if the request will be granted or not. Without prior approval, any additional amount of money spent outside of the approved budget will not be reimbursed.
Please submit all receipts along with the "Request for Reimbursement" form to the Treasurer after the event. Please note that receipts older than 90 days will be void and not reimbursed.
